Putting together a major international conference in Singapore isn’t always straightforward, especially when you’ve got guests flying in from all over. If you’re trying to figure out where to host it, here are a few things that can make the decision a whole lot easier.
Prioritize Location and International Accessibility
When you’re expecting delegates to fly in from all over, the last thing you want is a complicated journey to the venue. Choosing a convention hall in Singapore that’s smack in the middle of everything makes the experience smoother for your guests. The CBD area, for example, puts them close to transport links, major hotels, and business hubs.
Having your event venue in a central location allows your attendees to easily step out and explore the city. Whether it’s a quick shopping trip or a client dinner, being central adds a lot of convenience without sacrificing professionalism.
Evaluate On-Site Accommodation Options
Planning an international event comes with the added task of sorting out where everyone will stay. If you can tick off the venue and hotel in one go, you’re saving yourself a lot of time and hassle.
One solution is to opt for event spaces that are attached to or situated on hotel property. This will save your guests from having to deal with traffic or transportation.
You might also want to consider the additional perks offered by hotels (e.g., group rates and airport shuttle services). It makes everything feel a bit more effortless, which goes a long way when everyone’s flown in.
Assess Technical Capabilities and Hybrid Event Support
Tech support isn’t just a nice-to-have anymore—it’s a deal-breaker for a lot of global events. You’ll want a venue that already has high-quality AV equipment in place and a team who actually knows how to use it well. Smooth presentations and stable video feeds make all the difference, especially when it’s a multi-day conference.
Not all your attendees may make it to Singapore due to issues like a delayed Singapore entry visa for foreigners. In these cases, live streaming lets you loop them in real-time or offer session replays later. That flexibility matters when your audience is spread across different regions.
Look for Customization and Styling Flexibility
Corporate events don’t have to feel bland or off-the-shelf. Picking a space that lets you customize the look and layout is a big win. It helps you create a setting that feels aligned with your brand or campaign message. You could go for modern, sleek designs or a more elegant, high-end style.
Some venues provide access to décor partners or event stylists who can bring the whole thing together. Having that creative flexibility means you can leave a lasting impression on your attendees and make the atmosphere fit the tone of your event perfectly.
Work With a Professional Event Planning Team
Wouldn’t it be reassuring to have someone keeping tabs on logistics while you focus on the event content? It makes a huge difference when the venue team knows what they’re doing.
An experienced crew can help plan the event timeline and sort out last-minute requests. The team can also liaise with third-party vendors. In this way, you don’t have to juggle it all yourself. They’re also familiar with local practices, cultural norms, and common guest needs—especially when your attendees are coming in from overseas.
Book your meeting rooms and event spaces at Swissôtel The Stamford, where exceptional service and world-class facilities await to make your event a success.
